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Frequently Asked Questions

I didn’t receive a statement in the mail for my quarterly maintenance fees, what should I do?

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The Association maintenance fee is billed quarterly and is due and payable in full on the first day of January, April, July and October.  You are to send payment even if your statement does not come in the mail.

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If payment is not received in full by the 15th of the month is which it is due, a $25.00 late fee will be assessed to the account.

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If payment in full is not received by the 30th of month in which it is due, an additional $25.00 will be assessed to the account.

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If the account remains outstanding, and at the discrepancy of the Board of Trustees, the account will be turned over to the Association Attorney for collection.   The homeowner will be responsible for all legal fees incurred.

        All maintenance payments are to be mailed to:

        Society Hill at Kilmer Woods Village II, P.O. Box 57999. Philadelphia, PA 19111-7999

        Please include your address on all checks

 What does my maintenance fee pay for?

The following is only a partial list of items your quarterly maintenance fee pays for:

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Maintenance of recreational facilities

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Maintenance of common areas

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Maintenance of exterior of all buildings

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Electricity, gas, water, and sewer for the clubhouse

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Electricity and sprinkler system water for all common areas

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Snow removal, landscaping, sprinkler maintenance

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Association Insurance

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Legal, accounting and professional management services

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Reserve replacement fund

 If I have a balance on my account, how are my payments applied?

Administrative Resolution No. 13 states: “Each payment received by the Association from each owner will be applied in the following order.

bulletLate Charges Due
bulletAttorney fees and legal costs
bulletReimbursement of other cost incurred by the Association w/respect to the unit, not otherwise covered by the common expense assessments.
bulletFines
bulletPast due common expense assessments
bulletCurrent Common expense assessments
bulletFuture common expense assessments

 When I sell or rent my unit what is required by the Association?

If you are selling:

You are required by the Association to obtain a re-sale certificate.  This certificate must be signed at your closing and provides details such as what the purchaser owes versus the owner.  It also tells you where to send your closing paper work.  The Resale and Lending Division can be reached at 800-613-2124 ask for Rebecca.

If you are renting:

You are required according to the By-laws to have a minimum 6-month lease.  All leases must be on file with the Association office and you must provide phone numbers for the homeowner and tenant.

Who decides what landscaping is planted and where it is planted?

The Board of Trustees makes all decisions regarding the community.  Each year the Board of Trustees conducts a site inspection with the landscaper.  A list is compiled and presented to the Board of Trustees at their regular monthly meeting. 

The Board of Trustees will then review that list.  Based on what is evaluated, (if an area looks like it needs plantings or if plantings are dying) and if the budget allows, the Board will take a vote at a regular Board of Trustees meeting.  If it were approved by a unanimous vote the plantings would be installed.

If there is a draught such as this summer, the Board of Trustees may opt not to plant since the Township of Mahwah will not let us water at all.

If I want to request additional landscaping in my area what should I do?

If a unit owner requests plantings they must send a letter to the Board of Trustees for review.   The Board of Trustees will then take a vote at a regular Board of Trustees meeting.  If it were approved by a unanimous vote the plantings would be installed.

If plants are dead or I do not want the plants that are currently planted can I remove them?

If a plant is dead and the unit owner notifies the Management Office, the Association can remove the dead plant, but it is not guaranteed to be replaced.

If a homeowner wants the Association to remove plants in their area, they must write to the Board of Trustees for review and receive their permission. 

Send mail to webmaster@kilmerwoods2.com with questions or comments about this web site.
Copyright © 2002 Society Hill at Kilmer Woods II
Last modified: August 25, 2004