Frequently Asked Questions

I didn’t receive a statement in the mail for my quarterly maintenance fees, what should I do?

	The Association maintenance fee is billed monthly and is due and payable in full on the first day of each month.  You are to send payment even if your your coupon book does not come in the mail.
	If payment is not received in full by the 15th of the month is which it is due, a $25.00 late fee will be assessed to the account.
	If payment in full is not received by the 30th of month in which it is due, an additional $25.00 will be assessed to the account.
	If the account remains outstanding, and at the discrepancy of the Board of Trustees, the account will be turned over to the Association Attorney for collection.   The homeowner will be responsible for all legal fees incurred.

	Maintenance of recreational facilities
	Maintenance of common areas
	Maintenance of exterior of all buildings
	Electricity, gas, water, and sewer for the clubhouse
	Electricity and sprinkler system water for all common areas
	Snow removal, landscaping, sprinkler maintenance
	Association Insurance
	Legal, accounting and professional management services
	Reserve replacement fund

	Late Charges Due
	Attorney fees and legal costs
	Reimbursement of other cost incurred by the Association w/respect to the unit, not otherwise covered by the common expense assessments.
	Fines
	Past due common expense assessments
	Current Common expense assessments
	Future common expense assessments

 When I sell or rent my unit what is required by the Association?

If you are selling:

You are required by the Association to obtain a re-sale certificate.  This certificate must be signed at your closing and provides details such as what the purchaser owes versus the owner.  It also tells you where to send your closing paper work.  The Resale and Lending Division can be reached at 800-613-2124 ask for Rebecca.

If you are renting:

You are required according to the By-laws to have a minimum 6-month lease.  All leases must be on file with the Association office and you must provide phone numbers for the homeowner and tenant.

Who decides what landscaping is planted and where it is planted?

The Board of Trustees makes all decisions regarding the community.  Each year the Board of Trustees conducts a site inspection with the landscaper.  A list is compiled and presented to the Board of Trustees at their regular monthly meeting. 

The Board of Trustees will then review that list.  Based on what is evaluated, (if an area looks like it needs plantings or if plantings are dying) and if the budget allows, the Board will take a vote at a regular Board of Trustees meeting.  If it were approved by a unanimous vote the plantings would be installed.

If there is a draught such as this summer, the Board of Trustees may opt not to plant since the Township of Mahwah will not let us water at all.

If I want to request additional landscaping in my area what should I do?

If a unit owner requests plantings they must send a letter to the Board of Trustees for review.   The Board of Trustees will then take a vote at a regular Board of Trustees meeting.  If it were approved by a unanimous vote the plantings would be installed.

If plants are dead or I do not want the plants that are currently planted can I remove them?

If a plant is dead and the unit owner notifies the Management Office, the Association can remove the dead plant, but it is not guaranteed to be replaced.

If a homeowner wants the Association to remove plants in their area, they must write to the Board of Trustees for review and receive their permission.